Our Client:
Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers
The Responsibilities:
• Provide the general day-to-day administration functions and duties
• Arrange/coordinate appointments and bookings for meetings and company car use
• Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking)
• Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters
• National Immunization Registry filing (Employee's children under 12 years)
• Japan Embassy (Marriage / Birth certificates translation) for DP application
• Administration of internship or WHP (New application) for Overseas students
• Business trip coordination (e.g., flight and hotel bookings, VISA applications)
• Manage office supplies and factory inventory by working with the factory management and finance department
• Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes
• Local logistics and organization support and arrangements
• Keeps management informed through written and verbal reports (summarising information and identifying trends)
• Backend support for special projects and events
• Any other ad-hoc duties assigned
・日常的な管理業務
・会議や会社車両の予約・手配
・経営陣や駐在員管理
・労働許可証・所得税関連手続き
・海外学生のインターンシップ・WHP申請手続き
・出張手配（フライト・ホテル予約、ビザ申請）
・オフィス用品・工場在庫管理
・契約管理・見積もり準備
・現地物流・整理支援
・報告書作成（情報要約、トレンド特定）
・特別プロジェクト・イベントサポート
・その他の関連業務
応募条件
The Requirements:
• Minimum Diploma/ Degree in Business administration or related courses
• Minimum 5 years of experience in general administration, planning and administering executive services.
• Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.)
• Excellent communication skills, Multi-tasking, and time management skills
• Having experience in accounting, Google Functions, and system automation is preferable
RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
JO Reference: 113174
Our Client: Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally. The Responsibilities: • Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region • Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments • Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc. • Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions • Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events • Support to receive guests and arrange for business lunches/dinners or any other related logistics matters • Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters • Manage department assets and office miscellaneous items for the Management’s Office • Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise • Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion • Any other ad-hoc administrative tasks to be assigned • CRO/GMのスケジュール管理、会議や商談の調整 • 出張手配や移動サポート • 経費処理や支払管理、記録の保管 • 社内外イベントや来客時の手配 • ドライバーとの連携による移動調整 • CRO/GMの住居管理や不具合対応 • 重要書類や機密情報の管理 • その他、必要に応じた事務業務 The Requirements: • Minimum Bachelor’s Degree in Business Administration or equivalent • Minimum 5 years of working experience in Secretarial/Executive Assistant role • Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies • Proficient in MS Office applications and SAP accounting systems • 経営学または同等の学位を有する方 • 秘書またはエグゼクティブアシスタントの経験が5年以上ある方 • MS OfficeおよびSAP会計システムに精通している方 • 英語ビジネスレベル（業務上必要なため） • 日本語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106170
Our Client: Our client is one of the Japanese global leaders specialising in Marine Engines. They are currently looking for a Sales Coordinator to join their growing team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers The Responsibilities: • Communicate with our customers and business partners to solve engine troubles by email and phone. • Create quotations and sales related reports. • Issue invoices and deliver the invoices to customers. • Key in the information in Daihatsu internal system. • Understanding products, services and the customers’ demands become a bridge between the customers and business partners. • Customer visits for any type of negotiations for our services. • Follow up with customers for quotations and payments ・顧客・取引先対応 ・エンジントラブル対応 ・見積書・営業関連レポート作成 ・請求書発行・送付 ・社内システム入力 ・製品・サービス理解を深め、顧客と取引先の橋渡し ・顧客訪問・サービス交渉 ・見積・支払いフォローアップ The Requirements: • Proficiency in Japanese language (JLPT 2) is essential to effectively communicate with Japanese Native Stakeholders and Customers • Minimum 2 years’ job experience within relevant Machinery fields. • Background in mechanical engineering study and experience. • Candidate must be able to independently manage their time and tasks. • Excellent communication skills, initiative-taking to inspire a team & be a good team player. • Strong commitment to safety/compliance procedures are needed. • Familiarity with Microsoft products. ・機械関連分野での実務経験2年以上 ・機械工学の知識・経験 ・優れたコミュニケーション・主体性・チームワーク ・安全・コンプライアンス意識の高い方 ・Microsoft製品の使用経験 ・日本語ビジネスレベル（JLPT N2程度）（業務上必要なため） ・英語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 116196
Our Client: Our client is a well-established Japanese Accounting company. They are currently looking for an Accounts Coordinator to join their growing team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers The Responsibilities: • Coordination between external and internal customers and colleagues • Maintaining client relationship • Ensure clients’ needs are met - accounting, tax and other related services • Ensure service quality and progress status control • Administrative and miscellaneous work • Any other tasks assigned from time to time • 社内外の関係者との調整対応 • 顧客関係の維持・管理 • 会計・税務等のサービス提供・対応 • サービス品質・進捗管理 • 各種事務業務 • その他随時対応業務 The Requirements: • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers • Diploma/Degree in Accountancy; ISCA, ACCA, CPA or other equivalent professional qualifications preferred • At least three years of hands-on experience in handling full sets of accounts • Communication skills and Detail oriented • Positive working attitude and willingness to learn • Able to multi-task and work within deadlines • Strong problem-solving and analytical skills • 会計学の学位/ディプロマ（ISCA・ACCA・CPA尚可） • 経理全般の実務経験3年以上 • 優れたコミュニケーション能力・細部への注意力 • マルチタスク・期限遵守能力 • 問題解決・分析力 • 日本語流暢（業務上必要なため） • 英語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 116511
Our Client: Our client is a Japanese company specialising in Lactose food products. They are currently looking for a Sales and Shipping Executive to join their growing team in Singapore. The Responsibilities: • Handle sales support, secretarial and administrative duties • Generating Sales and Purchase quotation, Contracts, Invoice, delivery order and shipping documents • Correspondence with supplier, customers, freight forwarder on shipment arrangement • Negotiation with Supplier & Customers on complaints and etc • Manage Inventory management • Administration duties e.g answering phone call, filing and serving drink for visitors • Input data to accounting software The Requirements: • Min Diploma holder with Sales/Sales support experience in Logistic/ Shipping/ Food industry • Must have experience in Import, export and domestic shipment and shipping documentation • Hands on experience in Microsoft office and Outlook • Able to liaise with stakeholders in English and Chinese as you will be supporting clients from China RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 116397
Our Client: Our client is a well-established company in the Oil & Gas industry. They are currently looking for an experienced Administrator to join their growing team in Singapore. Proficiency in Korean is essential to effectively communicate with Native Korean Stakeholders and Customers The Responsibilities: • Arrange & assist internal and external executives’ events (restaurants, meetings, forums etc.) • Manage & reserve flights and accommodation for business travel • Manage & assist employee’s expense and prepare monthly expense report with gathering relevant proof materials • Screen personal callers and provide coffee/ tea for clients during conferences • Assist and maintain billing procedures in accordance with office policy in a timely manner • Order and dispense supplies for Office/ Pantry usage and consumption • Manage mails and packages, including UPS/ FedEx/ airborne packages (local/ overseas) • Prepare for the meeting, if needed (set up TV and water, A/C request in weekends) • Arrange internal and external events (Events, meetings, forums, seminars, etc.) • Assist all other tasks as assigned The Requirements: • At least 3 years of experience as secretary/administrative/any supporting role • Fluency in English and Korean is required as you will need to liaise with Native Korean counterparts in the South Korea Headquarter • Superior communication and interpersonal skills • Ability to multi-task and prioritize time sensitive work • Advanced knowledge of Microsoft Office RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 115920
