Job Description Research リサーチ • Survey of Asian and Oceanian countries アジア及びオセアニア各国の調査 • Corporate analysis, financial analysis 企業分析、財務分析 • Case study for surrounding projects周辺事例調査 Documentation ドキュメンテーション • Documentation check ドキュメンテーションチェック • Translation of contract 契約書の翻訳 • Documentation legal check リーガル及び社内法務チェック Preparation of reports, etc. 報告書等の作成 • Preparation of minutes 議事録の作成 • Preparation of approval forms and reports 社内決裁資料、報告書の作成 Support to overseas branch 拠点サポート Other ad hoc duties as assigned by superior
Requirements At least Diploma and above Understand how to read balance sheet of financial accounting report 3 to 4 years of relevant experience in relative field preferred Good communication & writing skills to liaise with bilingual speaking colleagues (Business level English & basic Japanese, at least N2 level and above) Must be computer literate and proficient in MS Office (Excel, Word, PowerPoint) Eager to learn, able to learn fast and great sense in responsibility Excellent time management skills and the ability to prioritize work Attention to detail
Our Client: Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally. The Responsibilities: • Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region • Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments • Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc. • Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions • Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events • Support to receive guests and arrange for business lunches/dinners or any other related logistics matters • Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters • Manage department assets and office miscellaneous items for the Management’s Office • Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise • Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion • Any other ad-hoc administrative tasks to be assigned • CRO/GMのスケジュール管理、会議や商談の調整 • 出張手配や移動サポート • 経費処理や支払管理、記録の保管 • 社内外イベントや来客時の手配 • ドライバーとの連携による移動調整 • CRO/GMの住居管理や不具合対応 • 重要書類や機密情報の管理 • その他、必要に応じた事務業務 The Requirements: • Minimum Bachelor’s Degree in Business Administration or equivalent • Minimum 5 years of working experience in Secretarial/Executive Assistant role • Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies • Proficient in MS Office applications and SAP accounting systems • 経営学または同等の学位を有する方 • 秘書またはエグゼクティブアシスタントの経験が5年以上ある方 • MS OfficeおよびSAP会計システムに精通している方 • 英語ビジネスレベル（業務上必要なため） • 日本語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106170
Our Client: Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers The Responsibilities: • Provide the general day-to-day administration functions and duties • Arrange/coordinate appointments and bookings for meetings and company car use • Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking) • Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters • National Immunization Registry filing (Employee's children under 12 years) • Japan Embassy (Marriage / Birth certificates translation) for DP application • Administration of internship or WHP (New application) for Overseas students • Business trip coordination (e.g., flight and hotel bookings, VISA applications) • Manage office supplies and factory inventory by working with the factory management and finance department • Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes • Local logistics and organization support and arrangements • Keeps management informed through written and verbal reports (summarising information and identifying trends) • Backend support for special projects and events • Any other ad-hoc duties assigned ・日常的な管理業務 ・会議や会社車両の予約・手配 ・経営陣や駐在員管理 ・労働許可証・所得税関連手続き ・海外学生のインターンシップ・WHP申請手続き ・出張手配（フライト・ホテル予約、ビザ申請） ・オフィス用品・工場在庫管理 ・契約管理・見積もり準備 ・現地物流・整理支援 ・報告書作成（情報要約、トレンド特定） ・特別プロジェクト・イベントサポート ・その他の関連業務 The Requirements: • Minimum Diploma/ Degree in Business administration or related courses • Minimum 5 years of experience in general administration, planning and administering executive services. • Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) • Excellent communication skills, Multi-tasking, and time management skills • Having experience in accounting, Google Functions, and system automation is preferable RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113174
Our Client: Our client is an established Japanese Management Consultancy firm. They are seeking a motivated individual to join their Singapore team as a Strategy Consultant. Proficiency in Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers. The Responsibilities: • Engage in consulting projects including overseas market entry planning, new business development and market research • Handle Clients include major Japanese companies across various industries such as manufacturing, IT/communications and service • Work on truly global consulting work, centering on research and consulting work deeply rooted in the targeted countries • Conduct analysis and formulate a strategic recommendation based on the research and business analysis results to client • Prepare and present strong business case story and strategy recommendation to client ・海外市場進出、新規事業開発、市場調査のコンサルティング ・製造業、IT、サービス業などの日系大手企業を担当 ・ターゲット国に根ざした調査・コンサルティング ・調査結果に基づく戦略提案の実施 ・ビジネスケースと戦略提案のプレゼンテーション The Requirements: • Proficiency in Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers • Degree holder with relevant working experience • Business acumen with strong analytical and critical thinking skills to present solutions to complex problems in a logical and step-by-step manner in various industries • Professional mindset with high sense of responsibility toward client ・関連学位と実務経験 ・論理的な分析力と問題解決能力 ・高い責任感を持つプロフェッショナルな姿勢 RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 112799
Our Client: Our client is a well-established law firm and they are looking for a motivated and independent Secretary to join their team in Singapore. Proficiency in Basic Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers. The Responsibilities: • Coordinate scheduling, meetings, appointments, and travel arrangements. • Prepare and issue invoices to clients (requires working with multiple attorneys) • Manage payments. • Responding to client phone calls and emails. • Interfacing with the Japan office and other business partners • Other ad hoc duties ・スケジュール調整、出張手配 ・請求書作成・発行、支払い管理 ・顧客対応（電話・メール） ・日本オフィスとの連携 ・その他関連業務 The Requirements: • Proficiency in Basic Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers. • Related work experience such as secretarial, general office work, sales administration, etc. • Flexible and good communication skills (able to prioritize tasks and work efficiently) • Teamwork oriented (collaboration with head office and other offices) • Accurate and speedy office processing skills (able to handle detailed work accurately) ・秘書業務、事務、営業事務の経験 ・柔軟で効率的な作業能力 ・チームワーク志向 ・正確で迅速な業務処理能力 ・日本語ビジネスレベル（業務上必要なため） ・英語流暢（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 112801
Our Client: Our Client is a well-established Japanese manufacturing company that specialises in Electronic components like transformers and adaptors. They are currently looking for a motivated Sales Support Officer in Singapore to join their growing team. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers The Responsibilities: • Handle both existing and new clients by coordinating with Factory/ Logistics branches in China and Thailand • Prepare sales report to managements and Japan HQ • Purchasing: Order Entry to Japanese Factory / Supplier / Vendor • Communication with Japanese Factory / Suppliers / Vendors • BOM List related process • Coordinate for Incoming shipment • Prepare and filing forms and other documents • Stock adjustment • Control safety stock • Update factory delivery schedule weekly • Handle any other related duties as and when assigned ・中国、タイの工場/物流拠点との調整を通じた既存および新規顧客対応 ・日本本社向けの営業報告書作成 ・日本工場/仕入先/ベンダーへの発注業務 ・BOMリスト関連業務 ・貨物の調整 ・各種書類の作成および保管 ・在庫調整および安全在庫の管理 ・その他関連業務 The Requirements: • At least 1 year of sales/ customer facing role experience in trading /manufacturing field • Ability to efficiency organize and manage multiple priorities • Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers ・貿易/製造業界での営業または顧客対応経験が1年以上 ・複数の優先事項を効率的に整理・管理する能力 ・日本語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 112730
