Our Client:
Our client supports Energy Innovation in SEA & Oceania area as a trading and investment solutions provider. As an associate company of one of Japan’s leading trading companies, they have global network covering diverse industries. Currently, they are actively seeking for an Executive to join their team in Singapore.
The Responsibilities:
・Handle the secretarial and administrative matters of the department and the Business Unit
・Organize and schedule meetings internally and externally
・Assist to prepare annual budgets
・Maintain the electronic and hardcopy filing system of the department
・Translation of documents from Japanese to English
・Assist in the creation of PowerPoint materials for presentations
・Manage (and be the key contact person) for travel related matters, i.e. flight booking, hotel booking, car booking, visa application, filing, ticketing, business trip settlement, etc.
・Assist with the preparation and/or processing of payments through the SAP system and the submission/circulation of internal documents
・Assist with any administrative matters that may arise from time to time, which may involve organisation, planning and accounting
応募条件
The Requirements:
・Minimum diploma holder
・2-3 years of relevant experience in administrative support experience, especially secretarial experience
・Strong organisational skills, attention to details, excellent level of accuracy and self-starter with good learning mindset
・Proficiency in Japanese language, both spoken and written is required to be able to liaise effectively with native Japanese-speaking stakeholders to support business needs
・Have strong initiative and self-motivation with good learning mindset
・Ability to work in a team as well as independently without supervision
・Strong organisational skills and the ability to multitask
・Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
・Experience in SAP will be advantageous
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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
Our Client: Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers The Responsibilities: • Provide the general day-to-day administration functions and duties • Arrange/coordinate appointments and bookings for meetings and company car use • Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking) • Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters • National Immunization Registry filing (Employee's children under 12 years) • Japan Embassy (Marriage / Birth certificates translation) for DP application • Administration of internship or WHP (New application) for Overseas students • Business trip coordination (e.g., flight and hotel bookings, VISA applications) • Manage office supplies and factory inventory by working with the factory management and finance department • Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes • Local logistics and organization support and arrangements • Keeps management informed through written and verbal reports (summarising information and identifying trends) • Backend support for special projects and events • Any other ad-hoc duties assigned The Requirements: • Minimum Diploma/ Degree in Business administration or related courses • Minimum 5 years of experience in general administration, planning and administering executive services. • Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) • Excellent communication skills, Multi-tasking, and time management skills • Having experience in accounting, Google Functions, and system automation is preferable RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113174
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