Our Client:
Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally.
The Responsibilities:
• Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region
• Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments
• Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc.
• Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions
• Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events
• Support to receive guests and arrange for business lunches/dinners or any other related logistics matters
• Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters
• Manage department assets and office miscellaneous items for the Management’s Office
• Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise
• Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion
• Any other ad-hoc administrative tasks to be assigned
• CRO/GMのスケジュール管理、会議や商談の調整
• 出張手配や移動サポート
• 経費処理や支払管理、記録の保管
• 社内外イベントや来客時の手配
• ドライバーとの連携による移動調整
• CRO/GMの住居管理や不具合対応
• 重要書類や機密情報の管理
• その他、必要に応じた事務業務
応募条件
The Requirements:
• Minimum Bachelor’s Degree in Business Administration or equivalent
• Minimum 5 years of working experience in Secretarial/Executive Assistant role
• Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies
• Proficient in MS Office applications and SAP accounting systems
• 経営学または同等の学位を有する方
• 秘書またはエグゼクティブアシスタントの経験が5年以上ある方
• MS OfficeおよびSAP会計システムに精通している方
• 英語ビジネスレベル（業務上必要なため）
• 日本語ビジネスレベル（業務上必要なため）
RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
JO Reference: 106170
Our Client: Our client, a well-established Institute from Japan that help boost Mutual Trade & Investment. They are currently looking for an experienced Marketing & Admin Assistant to join their growing team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers. The Responsibilities: • Conduct market research and promotion activity to expand Japanese product share in Singapore • General administrative duties ie document organization, customer service, travel arrangements • Support for seminars, webinars and other events • Coordination and communication with internal and external parties (scheduling and arranging business appointments, etc.) • Ad-hoc tasks will be assigned The Requirements: • Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers • More than 1 year of work experience • Experience in accounting assistance or general administration • Proficiency in creating documents using Word and Excel RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 117856
Our Client: Our client is a renowned Japanese company specialising in Market Research and Management Consulting services. They are currently looking for an experienced Executive Secretary to join their growing team in Singapore. Proficiency in Japanese language is essential to effectively communicate with Japanese Native Stakeholders and Customers The Responsibilities: • Efficiently manage and coordinate the Chairman’s schedule, including booking flights, accommodations, and transportation for frequent international business trips (approximately 50% of the time) • Arrange and confirm business meetings, corporate events, and dining reservations. Research and select venues based on budget and occasion, including conducting site visits if necessary • Process and track expense claims related to business travel, entertainment, and miscellaneous costs, following company policies and procedures • Handle general administrative duties, such as document preparation, telephone correspondence, visitor reception, and purchasing corporate gifts • Provide language support for company guests when required and ensure seamless communication with internal and external stakeholders, including headquarters in Japan • Support additional administrative or operational tasks as assigned by senior management ・会長のスケジュール管理・出張手配 ・ミーティング・イベント・予約手配 ・経費精算 ・一般事務 ・その他付随業務サポート The Requirements: • Strong adaptability and ability to manage shifting priorities in a fast-paced environment. • Excellent organizational and problem-solving skills with high attention to detail. • Ability to maintain professionalism and confidentiality while interacting with executives and stakeholders. • A proactive mindset with the ability to anticipate the Chairman’s needs and take initiative. • Strong interpersonal skills and the ability to work both independently and collaboratively. • Proficiency in Japanese is highly preferred to liaise with senior management and stakeholders from Japan • Familiarity with Japanese corporate culture and business manners. • Prior experience as an executive assistant, secretary, or administrative role is advantageous but not mandatory. • The ideal candidate should be comfortable managing last-minute tasks and urgent requests. ・柔軟性と優先順位管理能力 ・組織力・問題解決力 ・プロフェッショナリズム・機密保持 ・優れたコミュニケーション能力 ・日系企業文化の理解 ・エグゼクティブアシスタント経験歓迎 ・日本語流暢（業務上必要なため） ・英語ビジネスレベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 117667
・社長秘書 ・総務業務 ・CEOの出張手配（フライト、ホテル） ・会食、会議の手配 ・秘書経験があることが望ましい ・幅広い業務をこなす柔軟性 ・2〜3年の業務経験 ・日本語流暢（業務上必要なため） ・英語日常会話レベル（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
・請求書・見積書作成、顧客フォロー ・データ入力（ERP使用） ・電話対応、営業・技術チームとの連携 ・仕入先とのやり取り、商品管理 ・営業サポートまたは事務経験2年以上 ・基本的なPCスキル ・日本語ビジネスレベル（業務上必要なため） ・英語流暢（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
