Our client is one of the largest Law Firm, headquartered in Japan. They are looking for a Secretary to join their Singapore Office.
The Responsibilities:
• Arranging meetings, dinners, and business trips
• Creating and issuing invoices to clients
• Responding to calls and emails from clients
• Communication with Tokyo office and other partners
• Administrative work (document creation, data entry, etc.)
• Document copy/ file creation/ management
• Other ad hoc assignments from supervisor
• 会議、会食、出張の手配
• クライアントへの請求書の作成と発行
• 東京オフィスや他のパートナーとのコミュニケーション
• PC作業（文書作成、データ入力など）
• 文書のコピー作成とファイル管理
• その他付随業務
応募条件
The Requirements:
• Diploma holder with at least 3 years of working experience in secretarial, general office work, sales administration
• Proficiency in English and Business-level Japanese will be preferred as you will need to coordinate schedules and communicate with native Japanese stakeholders and clients
• Proficient in MS Office Suite and other relevant software
• Flexible and Good communication skills
• Organised and able to Multi-task
• Meticulous and able to cope with fast paced environment
• 秘書業務、一般事務、営業事務などの関連業務で3年以上の経験
• 日本語と英語ビジネスレベルの（業務上必要なため）
• 柔軟で高度なコミュニケーション能力（業務の優先順位をつけ、効率的に実行できること）
• チームワークを重視した業務ができること
• 正確で迅速な事務処理能力
RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy
Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
JO Reference: 108379
Our Client: Our client is a well-established global Healthcare company, headquartered in Japan. They are currently looking for an Admin Executive to join their Singapore Office. The Responsibilities: • Handling phone calls, receiving and sending documents/mails • Sorting of Director’s reimbursement claims, checking staff’s reimbursement claims, arranging payment to staff & vendor, prepare monthly list on payments, communicating with headquarters in Japan • Sales reports (actual, forecast) submission and etc. • Onboarding and offboarding, applying Working Pass for expats, staffs HR inquiry, attendance management, MOM surveys and etc • Other adhoc tasks The Requirements: • Minimum 3 years of experience in general administration • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) • Candidate with excellent communication skills and time management skills RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 114277
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Our Client: Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers The Responsibilities: • Provide the general day-to-day administration functions and duties • Arrange/coordinate appointments and bookings for meetings and company car use • Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking) • Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters • National Immunization Registry filing (Employee's children under 12 years) • Japan Embassy (Marriage / Birth certificates translation) for DP application • Administration of internship or WHP (New application) for Overseas students • Business trip coordination (e.g., flight and hotel bookings, VISA applications) • Manage office supplies and factory inventory by working with the factory management and finance department • Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes • Local logistics and organization support and arrangements • Keeps management informed through written and verbal reports (summarising information and identifying trends) • Backend support for special projects and events • Any other ad-hoc duties assigned ・日常的な管理業務 ・会議や会社車両の予約・手配 ・経営陣や駐在員管理 ・労働許可証・所得税関連手続き ・海外学生のインターンシップ・WHP申請手続き ・出張手配（フライト・ホテル予約、ビザ申請） ・オフィス用品・工場在庫管理 ・契約管理・見積もり準備 ・現地物流・整理支援 ・報告書作成（情報要約、トレンド特定） ・特別プロジェクト・イベントサポート ・その他の関連業務 The Requirements: • Minimum Diploma/ Degree in Business administration or related courses • Minimum 5 years of experience in general administration, planning and administering executive services. • Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) • Excellent communication skills, Multi-tasking, and time management skills • Having experience in accounting, Google Functions, and system automation is preferable RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113174
Our Client: Our client is a well-established law firm and they are looking for a motivated and independent Secretary to join their team in Singapore. Proficiency in Basic Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers. The Responsibilities: • Coordinate scheduling, meetings, appointments, and travel arrangements. • Prepare and issue invoices to clients (requires working with multiple attorneys) • Manage payments. • Responding to client phone calls and emails. • Interfacing with the Japan office and other business partners • Other ad hoc duties ・スケジュール調整、出張手配 ・請求書作成・発行、支払い管理 ・顧客対応（電話・メール） ・日本オフィスとの連携 ・その他関連業務 The Requirements: • Proficiency in Basic Japanese language is preferred to smoothly and effectively communicate with Japanese Native Stakeholders and Customers. • Related work experience such as secretarial, general office work, sales administration, etc. • Flexible and good communication skills (able to prioritize tasks and work efficiently) • Teamwork oriented (collaboration with head office and other offices) • Accurate and speedy office processing skills (able to handle detailed work accurately) ・秘書業務、事務、営業事務の経験 ・柔軟で効率的な作業能力 ・チームワーク志向 ・正確で迅速な業務処理能力 ・日本語ビジネスレベル（業務上必要なため） ・英語流暢（業務上必要なため） RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 112801
Our Client: Our Client is one of the top Japanese companies in the Retail industry. They are looking for an HR cum Admin Executive to join their Singapore Office. The Responsibilities: • Responsible for all aspects of HR including recruitment, employee benefits, performance management, training, and payroll • Ability to build and effectively manage interpersonal relationships at all levels • Develop and monitor overall HR strategies, systems, policies, and procedures across the organization • Ensure compliance with statutory reporting and filing requirements such as CPF, IRAS, MOM, NS and other government related claims and management of work pass etc • Manage other HR projects and programs as required, including employee events such as annual team building, staff dinner, etc • Develop, review, and manage performance appraisals • Ensure compliance with all local labour laws and best practices and be familiar with processes related to authorities to ensure the company always does the right thing at the right time • Oversee the overall operations of the office, manage company licenses and qualifications • Responsible for the procurement and management of all office supplies, pantry supplies, assets, inventory and maintenance and repair of office equipment • Support key executives with travel management such as air tickets, car rentals, housing rentals, etc • Process simple accounts - ensure payments, amounts and records are correct. Record and file petty cash transactions. Invoice processing and filing • Manage contract, price negotiations and service performance with office vendors and service providers • Monitor due dates for renewal, termination of contracts and other follow-up actions • Facilities, leasing and landlord management, including feedback on general property management and coordination between all parties • Oversee other logistical matters such as transportation, telecommunications, mail/courier services, conference accommodations, off-site storage, and asset management The Requirements: • At least 3 years of experience in HR and admin • Experience in retail industry preferred • Comprehensive HR knowledge, especially practical experience in employee relations, recruitment, performance management and employee development • Experience working in Japanese companies preferred • Self-motivated with the ability to deliver under pressure and without constant oversight • Resilient, adaptable and comfortable with change RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113415
