Our Client:
A prominent Japanese Trading & Investment company, recognized as a leader in various industries, is currently seeking a Senior Administrative Executive to join their growing team in their Singapore office. Known for maintaining a stable and robust market presence, the company has demonstrated consistent strength in its products over the years.
The Responsibilities:
• Manage the CAO and CFO’s calendar, scheduling meetings, appointments through close communication with all stakeholders including but not limited to external stakeholders, ensuring efficient time management
• Coordinate meetings and conference calls, preparing agendas and distributing materials
• Manage travel arrangements, booking reservations, coordinating logistics, and handling claims reimbursements
• Research and gather information on various topics to support Management’s decision-making process
• Liaise with internal and external stakeholders located in Japan or in Asia and Oceania Region
• Proactively anticipate the CAO and CFO’s needs and take initiative to address them independently
• Support the Corporate Planning & Coordination department to draft and prepare professional documents, presentations, or reports as assigned
• Organize, plan, and perform other administrative duties as assigned
応募条件
The Requirements:
• Minimum 2 years’ relevant experience as a Secretary or Administration
• Excellent interpersonal and communication skills to address stakeholders’ needs
• He/she must be meticulous and is highly proactive
• Proficiency in Japanese language to liaise with native Japanese-speaking stakeholders for business-related matters
• Proficient in Microsoft Office and SAP
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Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep.
Our Client: Our client is one of the top Japanese companies in the Construction industry. They are looking for an Admin Executive to join their Singapore Office. Proficiency in Japanese language to smoothly and effectively communicate and present to Japanese Native Stakeholders and Customers The Responsibilities: • Provide the general day-to-day administration functions and duties • Arrange/coordinate appointments and bookings for meetings and company car use • Administrative support to executives and expatriate staff for housing matters and travel arrangements (Hotel/flight booking) • Administration of Work Pass (EP, S Pass, and DP) & Income Tax related matters • National Immunization Registry filing (Employee's children under 12 years) • Japan Embassy (Marriage / Birth certificates translation) for DP application • Administration of internship or WHP (New application) for Overseas students • Business trip coordination (e.g., flight and hotel bookings, VISA applications) • Manage office supplies and factory inventory by working with the factory management and finance department • Monitor contracts (facilities, housing, membership, subscriptions, service providers, and suppliers), signal contract expiry, and prepare quotes • Local logistics and organization support and arrangements • Keeps management informed through written and verbal reports (summarising information and identifying trends) • Backend support for special projects and events • Any other ad-hoc duties assigned The Requirements: • Minimum Diploma/ Degree in Business administration or related courses • Minimum 5 years of experience in general administration, planning and administering executive services. • Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaising frequently with Japanese internal and headquarters stakeholders in Japan • Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) • Excellent communication skills, Multi-tasking, and time management skills • Having experience in accounting, Google Functions, and system automation is preferable RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113174
Our Client: Our client is a leading Power and Energy Solutions company, headquartered in Japan. They are actively looking for a Project Administrator cum Documentation Control (2 Year Contract) to join their team in Singapore. The Responsibilities: Site Administration Work • Arrange technical advisors/supervisors’ logistics and including travel arrangements and control of visas, permits etc • Arrange technical advisors/supervisors’ accommodation • Check Inward/Outward remittance and update the status for HQ • Management of office supplies such as Personal Protective Equipment • Support setting up IT devices for technical advisors/supervisors with guidance of IT Department • Assistant of the coordination with construction partners Document Control Work • Organize and manage drawings at the site office • Coordinate Overage, Shortage and Damage (“OSD”) goods with construction partner and monitor the status in the headquarter in Japan. • Organize and manage other miscellaneous documents on site such as additional construction instructions, time sheets, daily work reports, procurement requisitions, etc • Support organizing and managing installation records, witness test time management, etc. (Assistant for on-site QAQC work in term of document control.) The Requirements: • Ideally, full spectrum of both sides of Project Admin and Doc. Control. • Good solid experience in project admin is most important • Candidate should be good with coordinations, follow-throughs and understanding, patience with several stakeholders in project sites • Stable, multi-tasking, knows how to manage the stakeholders in project and site teams, with warm and balanced, customer-oriented personality RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 113074
Our Client: Our Client is one of the well-established Energy Trading companies in Japan. They are currently looking for an Executive Secretary (6 months Contract), Japanese speaking to support the Chief Development Officer and other Japanese native stakeholders. The Responsibilities: Secretarial Support (80%) • Assist to maximize C-Suites’ working calendar to ensure good time management • Including business travel and meeting arrangements within recommended safety parameters, etc. • Manage C-Suites’ work-related documents for relevant endorsement and/or filing, Including arrangements for travel related documents, business registration documents, etc. • Organize and arrange business lunches, dinners, offsite meetings with business associates • Welcome, assist and support C-Suites’ guests from overseas for their logistics, accommodations, and setting meeting schedule • Manage C-Suites’ incoming and outgoing documents effectively • Manage corporate driver and vehicle to ensure that they are available at all reasonable times • Handle confidential documents ensuring they remain secure • Perform other ad-hoc duties as assigned Administrative Support (20%) • Organize and arrange business lunches, dinners, offsite meetings with business associates • Manage documents– orderly filing of physical documents and archiving of soft copy documents • Book shared resources e.g. meeting rooms and company cars for meetings • Submission of IT workflow request, name card for newcomer and any system support request. • Other miscellaneous administrative support / ad-hoc tasks The Requirements: • Minimum Diploma in business management, business administration or equivalent • At least 2 years of experiences in corporate support and/or general administration • Strong proficiency in Japanese language to liaise with Japanese Natives and Japan HQ • PC Literate in using Microsoft Office and other internet functions • Possess excellent multitasking, communication and problem-solving skills RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 111644
Our Client: Our client is one of the largest Japanese Trading companies, known for various products as well as business investment regionally. The Responsibilities: • Provide full secretarial support to the Chief Regional Officer (CRO)/General Manager (GM) in daily duties and affairs, in relation to managing the Branch Offices and subsidiaries in the Asia-Oceania region • Maintain and update CRO/GM’s calendar to ensure good time management on scheduling of meetings, conferences and any other business/personal appointments • Manage business travel support such as arrangement of flights and accommodation bookings, airport transfer, visa documentations and planning of travel itinerary in accordance business meetings schedule etc. • Manage the accounting documentations for the Executive Management but not limited to, handling payment processing, expense calculation, preparing payment disbursements via the accounting system and record keeping of payment/receipt transactions • Provide administrative and logistics support such as arrangement of transportation, accommodation, restaurant or office meeting room booking etc. for regional internal and external business functions/events • Support to receive guests and arrange for business lunches/dinners or any other related logistics matters • Maintain good relationship with internal/external stakeholders at all levels for effective communications; including closely liaise with company drivers to coordinate for Management’s daily transportation matters • Manage department assets and office miscellaneous items for the Management’s Office • Maintenance of CRO/GM’s residence, including managing possible faults within the residential premise • Provide support to maintain the administrative documentations system for the Management such as record keeping of confidential/important documents etc., handle any sensitive and confidential information with utmost professionalism and discretion • Any other ad-hoc administrative tasks to be assigned The Requirements: • Minimum Bachelor’s Degree in Business Administration or equivalent • Minimum 5 years of working experience in Secretarial/Executive Assistant role • Proficiency in Japanese language to communicate effectively with the Head Offices in Tokyo, as well as both local and expatriate staff in the branch offices and subsidiary companies • Proficient in MS Office applications and SAP accounting systems RGF Privacy Policy – https://www.singapore.rgf-professional.com/privacy-policy Disclaimer: The Company complies with the Tripartite Guidelines on Fair Employment Practices (TGFEP), including the prevailing guidelines on recruitment. All qualified applicants will be considered for the position regardless of their age, race, religion, nationality, marital status, or family responsibilities. A more detailed discussion of the TGFEP is available on the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP) website at https://www.tal.sg/tafep. JO Reference: 106170
