General Affair Assistant and Secretary

Our Client is a shipping chartering company, with offices in Singapore, Malaysia, Japan and Hong Kong. 

General Affair Assistant and Secretary

Responsible to provide a full spectrum of administration, secretarial, human resources and company secretarial supports.

Job Responsibilities:

•Responsible for various general office administrative duties which include handling phone calls, reception of guests, typing, filing, photocopying, scanning and data entry if required;

•Responsible for office equipment, printing material, stationeries and other office supplies and to ensure the sufficient inventory and cost effectiveness;

•Organize lunch meeting with client and/or company’s event;

•Travel arrangement – Flight and Hotel arrangement and visa application;

•Organize and distribute incoming & outing correspondences and courier documents;

•Handling forms like staff claims, invoices, quotation, etc.;

•Apply and renewal of employment visa when necessary;

•Handle ad hoc tasks as assigned by Supervisor.

Job Requirements:

•Diploma or above in a related discipline;

•Minimum 1 – 2 years’ experience in office administration;

•Good command of spoken and written English;

•Knowledge of Japanese is preferred;

•Proficient in using MS Office, such as Word, Excel, etc.;

•Responsible, polite, punctual and willing to learn;

•Well-organized, self-motivated and good interpersonal skills;

•Immediate availability preferred.

Interest parties please visit http://www.rgf-hragent.asia/en/hongkong/

All information received will be kept in strict confidential and only for recruitment purpose.