Job Description
- Manage and organize the executive’s schedule, including arranging meetings, appointments, and travel plans. - Handle correspondence, emails, and phone calls in both Japanese and English. - Prepare reports, presentations, and other documents as needed. - Maintain and organize files, records, and documentation. - Plan and book travel arrangements, including flights, accommodations, and transportation. - Prepare travel itineraries and ensure all travel-related documents are in order. - Arrange and coordinate meetings, conferences, and events. - Prepare agendas, take minutes, and follow up on action items. - Liaise with internal and external stakeholders to ensure smooth communication and coordination. - Assist with personal tasks, such as paying bills and running errands. - Provide support in adjusting to the local culture and environment. - Help with language barriers and act as a cultural liaison. - Serve as a point of contact between the executive and various departments, clients, and partners. - Translate documents and conversations as needed. - Handle any additional tasks or projects assigned by the executive. - Maintain confidentiality and discretion in all matters. - Ability to handle high-pressure situations and work in a fast-paced environment. - Willing to do occasional travel and follow flexible working hours - Other tasks as assigned.
Job Requirement
- At least a diploma degree in finance, accounting, business administration, management, or a related field is required preferably from Japanese Language/Literature - More than 2 years secretary or personal assistant experience (administrator/HR generalist or other roles with similar) - Fluent in Japanese and English (spoken and written). - Excellent organizational and time management abilities. - Strong communication and interpersonal skills, polite. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Basic financial skills, including expense tracking, budgeting, and financial reporting, are a plus. - Ability to work independently and handle multiple tasks simultaneously. - Cultural Awareness: Deep understanding of Japanese culture and business etiquette.