Job Description
- Maintain the Director's agenda and schedule appointments, meetings, and conferences - Attend meetings and keep minutes of meetings - Handle and prioritize all outgoing and incoming correspondence - Communicate with other departments - Make travel arrangements for in-office professionals and special visitors - Open and screen mail, responding to correspondence and inquiries - Prepare program materials and resolve issues with equipment, form completion, and follow-up as appropriate - Ensure compliance and operational risk controls following institutional and regulatory standards and policies - Maintain the institution's internal control standards, including the timely implementation of internal and external audit points and addressing any issues raised by external regulators - Perform other related duties as assigned
Job Requirement
- Bachelor’s degree in Secretarial Studies, Administration, or a related field - Minimum business-level Japanese with JLPT N1 or JLPT N2 certification - 2-3 years of experience as a Secretary or Executive Assistant to Japanese expatriates - Tough personality, strong ability to work in fast-paced and highly dynamic environments